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Meeting Room Reservations


What do I need to book a room?

  • You must be 21.
  • You must have a Jefferson County library card in good-standing.
  • Your library card number.
  • Your PIN number. 

If you do not have a library account, apply for one here:  Library Card

If you need to renew your library account, do so here: Renew

If you don’t have a PIN or have forgotten the number, reset it here: Reset PIN

If you need further assistance, email avacca@oneallibrary.org or call (205) 445-1133 (please leave your name and contact information in a voicemail).

What do I need to know about booking a room?

  • All rentals must be made through the Book A Room link found at the bottom of this page. If you are unable to place the booking, we can assist you so that you will be able to place the rentals yourself in the future. Call (205) 445-1133.
  • Rentals are paid in advance through the Book A Room portal.
  • Reservations can only be made 90 days in advance.
  • Your reservation encompasses the entirety of the time you have access to the room. If you need time to set-up or clean-up, factor this into your room booking. (ex. Your room reservation is from 12pm – 4pm: You may not enter the room until 12pm; you must be out of the room by 4pm.)
  • Set-up is not provided but can be requested for an additional $25 fee. During the booking process, select “Set-up” and provide a detailed description in the space below.
  • Pricing for reservations is determined by 4-hour blocks. If you need a room for more than 4-hours, you must pay the fee for an additional 4-hours. (ex. You book the Conference Room from 12pm - 5pm; you pay $20 for 12pm-4pm + $20 for 4pm-5pm= $40)

What rooms are available to rent?


Community Room
(Capacity 105)

  • 105 chairs.
  • 30 two-person tables.
  • 2 large serving tables.
  • A projector with dvd/blu-ray player. 
  • AV cables upon request. (We do not provide laptops as part of this service.)
  • Microphones upon request (these must be checked out to a library card and returned to the circulation desk or left in their case on the meeting room stage upon leaving. Failure to comply will result in a full-replacement fee.)
  • Access to kitchenette: includes a microwave, refrigerator, warming oven, coffeepot, and icemaker. (The library does NOT provide coffee, condiments, cups, plates, napkins, etc).
  • If your reservation begins outside of the library’s hours of operation, you must check out a key to a library account during the library’s hours of operation the day before your reservation.)


Conference Room
(Capacity 25)

  • 12 rolling leather chairs.
  • 1 stationary solid-wood boardroom-style table.
  • 13 meeting room chairs available upon request. 
  • Large wall-mounted monitor with HDMI input. 
  • AV cables upon request. (We do not provide laptops as part of this service.)
  • Access to kitchenette: includes a microwave, refrigerator, warming oven, coffeepot, and icemaker. (The library does NOT provide coffee, condiments, cups, plates, napkins, etc).
  • The Conference Room is NOT available for reservation outside of the library’s hours of operation.

Pricing Overview

Organization Type Community Room* Conference Room
Educational/Civic/Nonprofit $50 $20
Commercial (no sales) $100 $50
Commercial (sales) $125 n/a
Social $250 + $200 deposit n/a
Social with alcohol $250 + $500 deposit n/a
*setup available for an additional $25

*Setup available for an additional $25.           
†Deposits must be made by check 24 hours before date of booking. Deposit will be returned or destroyed upon request following the date of booking.

When are the rooms available to rent?


  • The Community Room is available to rent 7am – 11pm*, Monday – Sunday
    *Paid set-up is available 10am – 5pm, Monday – Saturday; 3-5, Sunday
  • The Conference Room is available to rent during the library’s hour of operations: Hours

How do I rent a room?


  1. Once you have read through our Meeting Room policies click “Book a Room" at the bottom of the page.
  2. Select your booking type above the calendar on the left side of the page.
  3. Use the calendar to select the date on which you wish to reserve a room.
  4. Choose which room you want to reserve.

    Green= available time slots
    Black =unavailable time slots.

  5. Click the time slot you wish to start your reservation. Then click the time slot you wish to end your reservation. Then select Choose. (NOTE: You must select a set-up option for the community room. If you request paid set-up for the Community Room, it must be between 10am – 5pm, Monday – Saturday or 3pm - 5pm Sunday to be approved.
  6. Enter your library card number and PIN number.
  7. Complete the form and then select Next.
  8. Enter payment information then select Reserve.

What if I need to cancel a room reservation?

  • All cancelations must be made at least 24 hours in advance to receive a full refund.
  • You may reschedule up to the day of your reservation at no additional charge.
  • If you need further assistance, email avacca@oneallibrary.org or call (205) 445-1133 (please leave your name and contact information in a voicemail).

Anything else I need to know?

  • Pricing depends on organization type, and all rentals are subject to library approval.
  • Room reservations cannot be placed for children’s parties.
  • Groups are subject to all library rules and regulations and must keep noise to a reasonable level in accordance with the city's noise ordinance.
  • Nothing may be attached to the walls, furniture, doors, or ceiling tiles.
  • Fire code prohibits open flames (including candles).
  •  When you rent a room through our website, you agree to our room rental policy: Room Reserve Policy.